BIZZ WIZZ WAGES PAYROLL

Input Employees

Bizz Wizz : Setup , Main Menu , Ledger , Phone Book , Invoice Book , Stock Book , Order Book , Creditors , Point of SaleBusiness Name , Diary , Document Manager , Wages Payroll , Unlock , Backup

See Also :  Wages Menu , Tax Totals , Setups , Employee List , Pay Run , Input Employees & Adjustments , List Pay Runs

NOTE: By moving the mouse over the buttons, the help box at the bottom of that screen will give you a brief description of the function of that button.

Disclaimer

Warning - It is the responsibility of the employer to check all monetary results of this software.

Bizz Wizz Software has endeavoured  to make this software as accurate as possible.  As payroll has many variations that may not have all been for seen at the time of the  program's creation,  Bizz Wizz Software does not take any responsibility or liability in any way for results of monies paid using this software.  All results of financial or other need to checked by the program user to ensure the integrity of all output from this software.  Taxation and work place agreement changes etc. may invalidate the output of this software and it is the responsibility of the program user to be aware of this. 

Input Employees Screen

 

 Change Employee Record

 Surname    Enter employees surname

Tax File Number    Enter the employees Tax File Number.   This is to identify an individual within the ATO.  If a TFN exemption is being sought, valid TFNs to use are:
BLANK     - Only if an ABN is used instead
000000000 - Where the payee has not completed a TFN declaration, and failed to provide a TFN within 28 days.
111111111 -  Where the payee has not provided a TFN but they indicate on the TFN declaration that they have applied or enquired about a TFN with the ATO.  within 28 days,
                       after 28 days and no TFN use 000000000
333333333 - Where the payee is under the age of eighteen and earns $350 or less weekly, earns $700 or less fortnightly or earns $1517 or less monthly.
444444444 - Where the payee is a recipient of a social security or service pension or benefit (other than Newstart, sickness allowance, special benefits or partner allowance) an exemption from quoting a TFN may be claimed.

For employment termination payments, in the event the payment is due to the death of an employee, show either the TFN of the trustee for the deceased estate or the TFN of the dependant or non dependant of the deceased employee, whichever is applicable.

NOTE ALL FIELDS MUST BE FILLED IN

Birth Date    Type in employees birth date manually or highlight the date/month/year and use the drop down arrow to bring up the calendar

First Name    Enter the employees first name

Middle Name    Enter the middle name of the employee

Next of Kin Name    Enter the contact name of next of kin

M=male  F=female    Type in either M or F

Employed Date   Type in employees date of employment manually or highlight the date/month/year and use the drop down arrow to bring up the calendar.  This date must be entered correctly as it directly affects the long service leave entitlements.

Street Address    Enter the street name and number of employee

City / Suburb    Enter the city /suburb of employee

State    Enter the state of the employee ( NSW,  WA, SA, VIC) ect.

Post Code    Enter the post code of the employee

Kin / Spouse Ph/Mobile    Enter the next of kin or spouses phone number or mobile number

Phone Number    Enter employees phone number

Mobile number    Enter employees mobile number

Email Address    Enter employees email address

Job Title    Enter the job title of the employee 

Employed Type    Use the drop down arrow to select the type of employment

Wage Payment Settings Button  See Below  sets up the wage payments.

RDO hours. Per Week    Enter these hours if employees have RDO's

Hours Due  RDO This box is normally left empty unless they have hours due to them.  If the box is left blank the hours will accrue automatically after each pay run

 RDO Drop down box    Click on the drop down arrow to select if there are no rdo's , or if they are, whether they are funded or unpaid

Holidays Per Year   If the employee is full time there are 20 working day holidays per year.  If the employee is casual or permanent part time these hours need to be changed accordingly

Days Due ( holiday )   Leave this box blank as each time a pay run is done the hours due will be automatically calculated and accrued

Leave Loading    Current leave loading is 17.5 %

Sick Days Per Year    If the employee is full time there are10 sick days per year.  If the employee is casual or permanent part time these hours need to be changed accordingly

Days Due (sick days )     Leave this box blank as each time a pay run is done the hours due will be automatically calculated and accrued

L S Leave Per Year   Long service leave is calculated @ 4.3335 working days per year
The help box at the bottom window will calculate the leave form the start date!! for you.

Days Due  (Long service leave)    Leave this box blank as each time a pay run is done the hours due will be automatically calculated and accrued
NOTE: The help box at the bottom window will calculate the leave form the start date!! for you.

Enployee Tax Type select Best fit for this employee

                           

Tick if Not Australian or Non Resident    Auto with above selection.

Use Tax Free Threshold    Auto with above selection.

Click on the Medicare Levy / Exemption button   if you need to set Medicare settings

Tax Scale Table    Enter Tax Scale Table manually or click on Auto Set

Tax Free tick box and no tax withheld option. If ticked no tax is withheld , sometime use if income is below taxable amount.

Wage Payment Presets

Reference Detail    This reference detail may appear on the employees bank statement  ( i.e. Wages or your company name )

Pay From    Use the drop down arrow to select the bank name and number from which the employees wage is being paid

Ledger Category No  Type in the category number or use the drop down arrow box to view and select the category name and number.  If the category is not listed the category must be entered through set ups in the ledger

Link Creditor Account For Wage  Clicking on this box will create an account for the employee in the Suppliers list

 

Super Contribution Payments    ( This box must be ticked only if compulsory super contributions are applicable)

Reference Detail    Enter the name and policy number of the employees superannuation fund

Pay From    Use the drop down arrow to select the bank name and number from which the employees superannuation is being paid

Ledger Category No    Type in the category number or use the drop down arrow box to view and select the category name and number. If the category is not listed the category must be entered through set ups in the ledger

Link Creditor Account for Super Con    Clicking on this box will create an account for the employee in the Suppliers list

 

Add Picture Button   Clicking on this button will bring up a Windows browse dialogue box so you can select the picture file you require.  For more help click on the question mark at the top of the screen of the dialogue box

Documents Button    Clicking on this button will display the document manager

OK & Email button   Clicking on this button will display the Bizz Wizz emailing screen

Print button    When this button is clicked it will bring up a PRINT MENU screen.   Select one of the options to Print, View, Export or email as a PDF

Medicare Levy    To claim the medicare levy variation the employee must supply the employer the required form attained from the Australian Taxation Office

OK Save button  Clicking on this button will save the employee record and return to the employee list

Wage Payment Settings

STD Pay Period    Use the drop down arrow to select the pay term.

Last Paid Run Date    This box shows the last pay run date DONE or if there has been no pay run it will show date of employment.

Paid Up To Date  Unless the employee has been forward paid !!  This box should show the same date as the Last Paid Run date or the date of employment.

Award  Hours Per Day    The  figure 7.6 in this box is for a 38 hour week.   Include RDO's per day if applicable. (0.4) = 8hr
Note : The Award  Hours Per Day is the award and will not change if the employee only works 20hrs a week normally of the 38hr award.
Must be set right or the holiday accrual will not work out right.

Std. wage Hours 1
  Enter the employees normal hours per pay at S.H.Rate1.  These include RDO's if applicable.
Note 1 : Set to the hours normally worked  0 to 38 or greater.
Note 2 : Hours worked can be change at time of paying when tagging to pay.

Standard 2 Wage hrs 2  and  Standard 3 Wage hrs 3  can be renamed if needed.
These rates are when you have more than one rate Eg: hours 6am to 6pm are at one rate and hours from 6pm to 9pm are at another.
The second rates are not overtime but are just not the same rate.
You can set if these rates are included in the in Holiday and Super calculations.

Overtime Per Wage 1   Enter normal overtime hours if any @ this rate. Overtime Hr Rate1    Enter the rate of pay per hour.
Note- only put in hours if they are normally accrued each pay otherwise Super contributions will be included for these hours )
Note 2- Hours can be set when wage pay is being done and super will NOT apply.

Overtime Per Wage 2  
Enter normal overtime hours if any @  this rate. Overtime Hr Rate2    Enter the rate of pay per hour.
Note- only put in hours if they are normally accrued each pay otherwise Super contributions will be included for these hours ) )
Note 2- Hours can be set when wage pay is being done and super will NOT apply.

Tick if all overtime is included in super con.    Tick this box if all overtime is included in super con. calc. not just the normal overtime

Wage Total    The amount in this box is automatically calculated from hours and rate previously entered
x52 Annual , x26, x12, x13 
  This figure is automatically calculated to show annual wage

FB Annual Value    Enter the value of fringe benefits received by employee in the FBT year (April 1st to March 31st)

Vehicle Allowance per kilometre or Other type rate   This field is use to calc a fuel rebates ect. enter dollar amount per kilometre.  Set up in Adjustments an allowance to calc by this rate.

Adjustments Tab

Add /Edit Adjustments button   Clicking on this button will bring up the screen below as does clicking the Adjustments Tab

The above screen shows you a  list of all deductions and allowances for the employee. 

The buttons on the right allow you to add, edit and delete these adjustments

The following screens differ if they are allowances or deductions

 

Add Adjustment button    Clicking on this button brings up the adjustment screen

Deactivate Adjustment Tick Box  When this box is ticked it will grey out all the boxes so they can not be used

Type of Adjustment    Select whether the adjustment is a deduction or an allowance

The screen below has been set to allowance


Stop paying after (date) tick box   This box is greyed out when the adjustment is an allowance

Type in Description    Enter the type or description of the allowance for the employee

Calculate Amount - Do Before Tax Is Calculated    This box is automatically ticked when the adjustment is an allowance

Calculate Amount by    Use the drop down arrow to select the option - amount per pay, percent of normal pay, etc

Amount $ or % or Hrs box    Type in amount number

Tick the next box if the amount has to be checked each pay or leave blank if it is always a set amount

Pay From Bank    Click on the drop down arrow to select the bank name and number from which the allowance is to be paid.  If the allowance is part of the wage, select 0. This will grey out the Ledger Category No box.   If the allowance is paid separately from the normal wage, select the bank number.

Ledger Category     If you have selected option 0 in the PAY FROM BANK box this will be greyed out.  If you have selected another bank click on the list categories box to select the category number the allowance is paid to.

Special Allowances  Use the drop down arrow to select the type of Allowance, Bonus or Commission

Amount of Tax box    Depending on the type of allowance selected in the above box, type in the amount of tax.  If it is a standard allowance this box will be greyed out.

If always in wage  When this box is ticked it will add this amount into the total before calculating super con.

OK Save box    Clicking this button will save the adjustments and take you back to the main adjustments screen

Deactivate Adjustment Tick Box  When this box is ticked it will grey out all the boxes so they can not be used

The screen below has been set to deduction

Deactivate Adjustment Tick Box  When this box is ticked it will grey out all the boxes so they can not be used

Type of Adjustment    Select the adjustment to deduction

Type in Description    Enter the type or description of the deduction for the employee

Stop paying after (date) tick box   Enter the date in this  box if  the deduction is to stop at a given time

Calculate Amount - Do Before Tax Is Calculated    This box will  automatically tick or be left un ticked  when the deduction is selected in Special Deductions box

Calculate Amount by    Use the drop down arrow to select the option - amount per pay, percent of normal pay, etc

Amount $ or % or Hrs box    Type in amount number

Tick the next box if the amount has to be checked each pay or leave blank if it is always a set amount

Special Deductions    Use the drop down arrow to select the deduction

OK Save box    Clicking this button will save the adjustments and take you back to the main adjustments screen

Deactivate Adjustment Tick Box  When this box is ticked it will grey out all the boxes so they can not be used and the Adjustment will not be used.

 

Employment Termination Payments Types

R = ETP made because of one of the following: early retirement scheme, genuine redundancy, invalidity, or compensation for personal injury, unfair dismissal, harassment, or discrimination.

O = Other ETP not described by R (for example: golden handshake, gratuity, payment in lieu of notice, payment for unused sick leave, or payment for unused rostered days off).

S = ETP code R payment received in the current year and received another ETP (code R or code O), or a transitional termination payment, in an earlier income year for the same termination of employment.

P = ETP code O payment received in the current year and received another ETP (code R or code O), or a transitional termination payment, in an earlier income year for the same termination of employment.

D = Death benefit ETP paid to a dependant of the deceased.

B = Death benefit ETP paid to a non-dependant of the deceased and a termination payment was made to the non-dependant in a previous income year for the same termination.

N = Death benefit ETP paid to a non-dependant of the deceased.

T = Death benefit ETP paid to a trustee of the deceased estate.

 

 


See Also : Wages Menu , Tax Totals , Setups , Employee List , Pay Run , Input Employees & Adjustments , List Pay Runs