Bizz Wizz main menu
: Phone Book, Invoice
Book, Price Book, Order Book, Ledger, Point of Sale, Purchase
Creditors, Business Name, Backup,
Diary,
See Also : Price Book Main Menu , Add New Part
All parts within the file will be viewed on the screen. If
there are more than 1 page of items within the file, you can scroll down
through the list. This can be done by pressing the down arrow key
on the key board or clicking on the down arrow in the scroll bar
on the right hand side of the list of parts. You can also scroll
down through the file just viewing the part number. This is done
by putting the mouse on the scroll bar move button. Holding the
button down and moving the button down the scroll bar.
A small box will appear showing the record number then the part
number as you move the button down the scroll bar. Release the
button and the list will jump to that particular part. You can
also page down or up through the list using the page down and
page up keys. If you wish to go to the end or the beginning of
the file press end or home.
Directly under the list, you will see a row of boxes with a
light background. The first box will say Note,
the second box will say Buy Price, and so-on.
These boxes hold information about the record that is
highlighted. So to view the amount of tax on a given part,
highlight the part first and the percentage of tax will be
displayed in the box below.
Red Text: If the totals at the bottom are in red, then the prices
are tax exempt because a sale tax number was supplied on the
invoice. This will only happen if the price book was accessed
from an invoice.
You will note the Note box has a button. By
clicking this button, the box will increase in size.
This has two uses:
1. To see the note text for this part in more detail.
2. To hide the prices behind, if someone is viewing the screen. This stops them from seeing the wholesale trade prices and your buying price
Selecting a Part:
By highlighting a record and pressing Enter the
record will be selected for any particular function or mode that
you have which has been engaged when the list was open. You can
also select a part by double clicking on that part,
or by highlighting and pressing the select button.
The buttons along the bottom will now be
explained.
Exit Button: This exits back to the main menu.
Select Button: Is to select the part that has
been highlighted in the list and do the appropriate function for
the mode that you have loaded.
For example, if you are in Part Update mode and
hit select, it will automatically increase the price by the
percentage you have selected. If you are in Invoice mode
(ie. if you have come from an invoice), it will automatically
select the part and send it to the Invoice after you have typed
in the quantity. Other Modes are Stock Equals , Add
To Stock and Copy 1.by.1.
Add Button: This will add a new record to the
file. Please refer to Adding
New Data.
Change Button: This will allow you to change
some facets of that record. By clicking on the Change button
it will bring up the Part
Input box to allow you to change any item you wish.
Find Button: This is used to find a particular
sub-group of parts. Find will search on either the description or
the part number or both. Please refer to the Find
Data section.
Delete Button: Before pressing the delete
button, highlight the record you wish to delete. Hit the Delete
button and that part will disappear.
Undelete Button: If you deleted a part, it can
be undeleted if it was deleted accidentally, or as a bonus, a
part can be undeleted in a different file which gives you the
ability to move a record from one file to another by deleting it
in one file and then undeleting it in another. However, only one
part can be deleted and undeleted at a time.
Labels Button: This allows you to print bar
codes for particular parts. Please refer to the Bar Code section
below.
Retail Button : This allows you to print Retail
Price Lists for particular parts. Please refer to the Retail section
below.
Sales Button : Show a graph of sales for the item highlighted.
This allows you to do print outs of the list. By clicking the button, a pop-up box will appear with seven options.
Print List Button : will print a list showing
prices etc.
Prices Plus Note Button: This will allow you to
print a list with the prices and with a note for each part.
Tax Year Sales List Button: This will print you a list of
all sales for this particular file for the current Tax year.
Select a Month Sales List: This will print you a list of all sales for
this particular file for a selected Month..
Stock Value : This will print the value of all
parts in this file.
Re-Order List Button: This will print you a list
of all items within the file that need to be re-ordered. Stock
Values Button: This will print you stock values within this file.
Tax will be added to totals only if tax is calculated on buy
price.
Total Value : This will print the total value of
this file.
Printer Set-up Button: This will allow you to
setup the printer using the Windows Common Dialogue box.
Exit Button: Will exit this window.
Retail Button:
When clicking the Retail button, a window will appear.
This will allow you to print a retail list of all prices for
your customers so you can give your customer a price list of
items within that file.
Click on one of the options for the prices you wish to be
printed. You have 3 options: Wholesale, Trade
or just Retail.
Using the print with Letterhead
Check Box you can print with or without a
letterhead. The check box Print Letterhead On All
will print the letterhead on all sheets. Or if not selected, will
only print letterhead on first page.
Please note a part can be tagged to not Print so if you need to hide a part on
these print outs or emails go to the part record and tag it.
Email :Will let you send a price list as an email.
Print: Will
print the report.
Setup Printer: Will allow you
to setup the Windows printer driver using the windows common
dialogue box.
Exit: Will abort any printing.
By clicking on the Labels button, you will be
able to print bar codes for a given part. Bar codes are printed
onto cut-sheet laser or Bubble jet stickers. The stickers is Label
size 25.4 x 98mm There are 20 labels per sheet. Labels can also
be bought from Ian King Software if required. Other type of
labels can be use if you can align the program to them.
When the bar code window opens, you will first
be asked "How many rows?" As stickers
are printed across the page one row at a time, you cant print
just one bar code, But most the bar code sticker sheet is two
stickers wide. So if you wish to have 20 bar codes you would tell
it to print 10 rows.
The second question you are asked is Start at sticker row?
This means what row of stickers do you wish to start at? If you
have just printed bar codes for a particular part and you only
wanted 4 bar codes, you would tell it to print 2 rows.
Therefore the rest of the page would be left blank. So when you
want to print different bar codes, you tell it to start at row 3
and print from there on as the first two rows have been used. If
you set it to print only 4 the page will not print unless you
press Eject Page Button as the page will
not print unless it is full.
Barcode Width : is the gap Between the Bars in
dots
Page Alignment : (Sets top of page) is the start
point up or down the page in mm. neg for up / Pos for down .
No. Across Page : Number of stickers across the
page. 1- 6
Price , Description , Business Name : Options
when checked will print these fields on to the Barcode.
Vertical Gap : is set at 25.4 as Std. This is
the hight from top of sticker to top of next sticker.
Save will save the settings.
Enter on end: This is used to induce an enter
into the bar code. This is actually a percent
sign but the Bizz Wizz program will recognise a
percent sign character as an ENTER key press.
This is used if you wish to have your bar code reader automatic
ENTER turned off. You can then produce bar codes which will
automatically insert an enter. This gives you a lot more
flexibility in how your program performs. You will probably find
that you will have to experiment with this a little.
File Name Only : When checked will make a
barcode for the name of the parts file only.
Types of Barcode : Try for Std. Barcode like on
food "EAN 13" . Barcodes with Letters
in them use one of the " 3 of 9
" codes or 128 codes
Sequential Numbers Check box is to create bar
codes for serial numbers or just sequential part numbers. The
Number and Description input boxes also replaces the part number
and description of the part above, when the sequential number
check box is ticked.
Print and Hold : This may not print your bar
codes if the page is not full or only print 1 of 1.5 pages to get
the rest of the pages to print click the Eject Page
Button. or fill up the page with more barcodes. Some
printers are quite slow to print depending on your Windows setup.
Eject Page Button : Ejects the Page out of the
printer if barcodes are stored in the printer buffer.
Setup Printer Button:- This allows you to setup your
printer in the Windows common dialogue box.
Remote Barcode Scanning: This is the handheld unit that you can walk
around the store with and then plug the unit back into the main computer and
download the main file. The file must consist of a barcode number, a comma, a
quantity, a comma, and then the next barcode number, and so on. This file can be
used several different ways. To either download these items onto an Invoice or
Order, or directly from the file configure button to import stock.
The Exit button, exits the bar code window.
Use of the bar code within the program both the file list box and
the parts list box will recognise the bar codes if using a bar
code reader. Also the quantity box will accept a bar code scan as
well. So if you had a bar code with the file name it will
automatically load the file. If you then have another bar code
with the part number, it will automatically find the part number
and accept it. Then if you had a third bar code with different
quantities you could just bar code the quantity and it will be
accepted. This may need some practice but should be easy enough
to work out.
Find button: The find button is found in the
List Parts section. When clicking on the Find button,
you have 5 options - Search on Part number, search on Description, search on
supplier Catalogue code, search on Group name or search on to be recorded. Click the box or
all boxes if applicable.
Note: Some of the options must be ticked or search will not work
Save Setting Button: will save the ticks in the option boxes.
Type in the data you wish to search for eg part of a description
or part of a part number. Then press Enter or
click on the Find button.
Find by Supplier button: will
show all the parts by that supplier within the search criteria.
The Exit button will abort the find. On the
screen will appear the Find Parts mode list.
This list will have all parts which were found to meet the Find
Data criteria. This screen is the same as the List
Parts screen except not all parts are listed.
The Parts Input Window: The Part
Input Window allows you to enter the data for that particular part. On
the top you will see the part number input box. Type in a part number you wish
to use.
Supplier code box: where you can
enter your supplier's part number for re-ordering. Leaving this
box blank when ordering and the part number will be used.
Group Name: Is a One word name for the item Eg. Light , Paint , Bolt ...
Description: Type in a description in the description input box
of that particular part. Press Enter.
Buy Price: This is the price you paid for a
particular item. If you bought the part with sales tax included you
should by rights put the sales tax included in the buy price gst. must not be
included in buy price. The buy
price must have an amount otherwise it will not let you continue.
Press Enter to continue when the amount has been entered.
Numbers Sold: These boxes are set automatically.
Tax is the next input box. Type in the
percentage of tax for this particular item. If the tax has
already been included, just set it to zero. Next, press enter
when completed. You may also want to select whether the tax is on
your buying price or on your selling price. This can be set to
suit your application.
Mark up 1% box: This is the markup you will put
on top of buying price to create your wholesale price. If you
don't know what the markup is, press enter and then type the
amount into the wholesale dollars box. If you know the mark up,
then type the mark up in. The wholesale dollars box will be
calculated automatically. Press Enter until the
markup 2% box is highlighted and repeat the same thing for the
trade price. Then press Enter until the markup
3% box is highlighted and do the whole procedure again for the
retail price. Then press Enter until the In stock
Input box is highlighted.
Please note if you type in a markup less than 1 percent it can go to to many
decimal places and not work right.
The In stock box is the amount of stock you are
currently holding. Input your current stock amount and press Enter.
To add stock to stock already in this field just type in the
amount to add and press + .
On Order button: This box lists the number of
items that may be on backorder.
Normally Held button - the Normally Held
amount is for the maximum normally held stock. This is
not what you have in stock, this is what you would have maximum
in stock. Press Enter to continue to the next
box
Re-order At box - This is the figure your stock should get down
to before you have to re-order. This figure is so that the
program will know at what figure you must re-order your stock at.
Type in the amount you wish and press Enter to go to the next
box.
Per Pack input box - means how many items at this price
therefore if one part is 1000 items you would put in 1000. If a
part is sold in pairs you would put in two. Normally per pack
would be one
Press Enter when figure has been entered.
Add Value of Yes or No: The add value of input
is very important.
If you set the add value to no then whenever you do stock values
it will ignore this part.
The add value when set to no will make this part be ignored in
total value of stock, stock re-order and print outs. Be very
careful that you know what you want in this field. The add value
does not affect the Sold or amount Sold
field or print outs. Press enter for
next input.
Category: Category is only used in the Point of Sale
add on module and is normally not used in Bizz Wizz. Just let the
default Category be used.
When you write an invoice with point of sale it will log the
amount into a category for income
This is used mainly in shops. For example a bottle shop who might
sell liquor or potato chips. They will have a category for potato
chips and a category for liquor. At the end of the day, they will
have a total of all sales for potato chips according to that
category or liquor if it comes under the liquor category. If
category is not applicable to your situation, it will default to
the first category of the income categories which is normally the
case when using Bizz Wizz standard.
Supplies Number: The best way to input this number is
to just click on the List Button and select the
supplier. If they are not in the list you can add them in the
Creditors or Orders programs.
Notes: The Notes box can be used for giving you
information about the part. This could be a part number used for
cross referencing or just some information that you need to keep
about this part. Input your note and press Enter.
The Picture Input Box holds the name of the
picture for this part. If there is no picture just type in `NO'.
The easiest way to input the picture is to click on the Picture
Show Button and a pop up window will show a list of pictures in
the Price Book Directory. Highlight the picture name and click
the `OK' button. You will find the name inserted
into the Input Box on your return. Press Enter
to accept. Do not worry about the date of last update. It will
change automatically. At this point click the `OK'
button or press Tab to tab through the
selections again to make any alterations. Clicking EXIT
will abort a new input or abort any changes. Once `OK'
is pressed, it will clear the box ready for the next input if you
were entering a new record. If you are in change mode, the box
will disappear and go back to the parts list screen.
Ok and Copy Button is used if you are inputting
Part almost the same as the last one entered, maybe just a color
change. It saves the part then lets you edit the next to speed up
entry.
Ok Saves the part and closes in edit mode or
saves and clears all fields for the next new in new mode.
Exit: Exits that section of the program and will not save changes.
See Also: Bizz
Wizz main menu : Phone Book, Invoice Book, Price
Book, Order Book, Ledger, Point of Sale, Purchase
Creditors, Business Name, Backup,
Diary,
