Pay Invoice

PAY INVOICE

A window will appear when this button is clicked. It is used to pay the invoice and record the transactions in the bookkeeping section of Bizz Wizz. The first entry in this window is:

Category number: This is a category within the bookkeeping section you wish to have the transaction entered under. To see a list of all categories, click on the button labelled Pick. This will display all the income categories from the bookkeeping section, then press OK.

Select the category you wish banked into. As the number is changed the name of Bank Number: This is one of 5 bank accounts in which payments will be the bank account will appear on the right hand side of the number. This relies on the name being pre-entered into the bookkeeping section before hand.

Cheque Number: This is the number of the cheque given to you by the customer for the invoice. If cash was paid just leave blank this field. For other types of payment;

E = EFTPOS
C = CREDIT CARD
S = SAME AS LAST NUMBER
DD = DIRECT DEPOSIT

Total Amount: This is the amount paid for this invoice. If this amount is changed from the default setting, the payment will go through as a part payment and will be entered into the part payment field on the invoice. This means part payments can be made easily by changing the amounts in this field.

Tax: The Tax amount is automatic. But can be changed.

Personal & Asset Total Amount: This allows you to enter an amount classed as personal which will directly be deducted from the amount whenever a personal adjustment is done within the Bookkeeper. If you are not sure, leave it blank.

Day, Month, Year: These fields are very important. They determine the month and year the transaction will be entered into. This is not an invoice date but the month in which you wish the transaction to be entered into. Take caution when entering a payment - make sure it is set correctly.

Add to Deposit List Y/N: This is to add this transaction to a deposit list in the ledger. bank reports section of Bizz Wizz. A deposit list print out can be given to the bank with your cheques.
NOTE: setting to NO will NOT stop the payment from going to the ledger listings. Just a deposit list.

Bank Name: The issuing banks name. Only used if deposit list is set to Yes.

Bank Branch: The address or branch number of the issuing bank. Only used if deposit list is set to Yes.

Account Name: The name that is on the cheque. Only used if deposit list is set to Yes.

Once your input has been completed you can then click on the button marked one to indicate to pay one invoice through to the bookkeeping.

In this section there is another button which may not show.
This is the Multiple button. This is for paying multiple invoices at once. Paying multiple invoices can be done through the List Invoices screen which is number 4 on the main menu.