See Also : Creditors Main Menu , Add and Edit , Age and Pay , Set up , Adding a Invoice .
With the Pay button you can select multiple
transactions. Pay button can be used in
conjunction with the Select all button. If you
wish to pay everything on the screen in
one hit you can Select all. This will highlight
every record within the list. If you use the Select all
button and then wish use the Change button or Delete
buttons, it will always select only the last invoice chosen.
If selecting transactions manually then highlighting the first
record, move down the scroll bar to the last record you wish to
select holding down the [shift key] and click on the last record
and all records in between the two records will be highlighted.
If you wish to select individual records, hold down the [control
key] and click each individual record.
When records have been selected click the Pay
button This will then total all the records selected and enter
the total amount into the total box. Any personal amounts will be
totalled together and entered into the P/Amt total amount box as
well.
Bank number -the first input box on the pay
screen is for the Bank number. This is the bank from which the funds
are coming from, 1-9 as per setup in book keeping.
Cheque number - type it in, this is saved. For
the next payment you may select N for the next
cheque number or you may wish to make another payment on the S
for same cheque number. This relieves the problem of having to
type in every cheque number.
Total Amount - if this amount is changed, then a part payment will occur. A part payment amount will remain on the last entry highlighted. If the transaction is a repeat transaction it will create a new transaction for the part payment, which will leave the part payment for this transaction.
Tax Amount - This will then total all the
records selected and enter the Tax Total amount into the Tax box.
Day Month Year. - This is the date the transaction will
be entered into accountancy as. So if the date is in February
then that transaction will be saved into the February accountancy
files. The day refers to the date the payment is made, not the
date on the invoice.
Print Remittance - choice for on or off. If the
box is tagged the remittance will be printed. If no tag then it
will not print.
Copies -. this box gives you a choice of numbers
of remittances to be printed up to 3 copies.
Cheque Print - a cheque can be printed on
pre-printed forms the art work is available from Bizz Wizz
Software.
When input is completed, you have a choice of 2 buttons named ONE
and MULTIPLE.
Depending on how you wish to enter your transactions into
accountancy. If you wish all the transactions to be entered as
one total, then click ONE. If you desire all the
transactions to be listed individually, then click MULTIPLE.
Clicking one of these two buttons will finish the payment to
accountancy. [Note: ONE is one per category.]
By clicking the EXIT Button you will abort the
transaction.
This will return you to the list of suppliers Invoices. If you
have finished making your payments. Click on Exit which will
return you to the suppliers list of names and addresses. You can
then select your next supplier and add Invoices or pay them as in
the previous screen.
See Also : Creditors Main Menu , Add and Edit , Age and Pay , Set up , Adding a Invoice .