ADD NEW DATA

ADD NEW DATA or CHANGING DATA

This option allows you to add or change your monthly transactions to the month file you wish to work in. (if adding and the month file is not right then change month to the one you wish to work on. By clicking on the arrow buttons,)
The window below will appear this gives you a choice of selecting either an expense or income category for your transaction. The category list names can be changed. How to do this is discussed in setup.

Select the category you wish to place the transaction in, by clicking the cursor on the selection and highlighting it. Then click on the OK button or just press [enter]. This will bring up the new/change transaction record window in which you type your transaction information.
The transaction window will allow you to type in a description or name about the transaction within 25 letters, an Invoice or Order number, if applicable. The day's date will appear automatically, but it can be changed if required. You have a choice of Bank accounts (1-9) ( The options box will list bank names to help you select )
Next comes the cheque number for the transaction. Please note the options in the box to the right.
The transaction amount follows, type it in Without Dollar Signs e.g. 125.37 this is with GST if using GST.

NEW EXPENSE INPUT

Tax Amount can be entered by hand or press [C] to calculate from the default tax percentage.
or just type in the tax amount.
The Personal Amount box is optional. This is an amount that is not classed as true income or expenditure. E.g. you buy petrol for your car, if it cost $50 the tax man says only 50% of your car is used for business, so $25 dollars is your personal fuel and is technically your income. This same thing can be applied to income. If unsure about press [C] to calculate from the default personal percentage if it has been entered.

The reconciled option is to tag whether the transaction has appeared on your bank statement or not. Most of the time it's "N" and when you reconcile your statement, you change it to "Y".

Funds Transfer: is when you are moving money from one bank to Another put in the transaction for the money coming out of a bank, Click this button and then just select the second bank number to send the money to and its done automatically.

NEW INCOME

When inputting income the "Send to Bank Deposit Slip Y/N" box will appear. This is for your deposit list print-out. When the cursor is on this field, press [ENTER] and the Bank Name, Bank branch and account name input boxes will show.
If a deposit list print-out is not required, set "Send to Bank Deposit Slip Y/N" to "N".
The Exit button will return you without saving, the OK button will save and keep the record.

Click OK and the pick category window will appear to enter the next transaction.
The Exit button will return you to the Main Menu.