BOOK KEEPING LEDGER

Bizz Wizz main menu : Phone Book, Invoice Book, Price Book, Order Book, Ledger, Point of Sale, Purchase Creditors, Letter Plus, Business Name, Backup, Diary, Document manager,

Terms used in Aussie Book Keeper

Reconciliation is when you receive your bank statement and then you tag off your records as reconciled on the computer as they appear on the statement. At the end of each month when you get your statement you tag off all records on the statement , then your reconciled bank balanceon the computer should be the same as the bank balance on your statement. If not and your start balance for the year is correct then you have made a mistake. Month totals may not be the same as the bank statement as the bank may not clear a cheque till the following month etc. so work only on year totals.
NOTE: When reconciling each transaction you must check the bank's total with the reconciled bank total on the screen before reconciling the next transaction by doing this it is imposable to make a mistake when doing a bank reconciliation. When reconciling deposits, highlight all Invoices for this deposit. Then check the deposited total against the all highlighted tagged total before pressing the reconcile button.

Personal/ is normally used in expenses categories to indicate that an amount of money was not used for business purposes , therefore it is not an expense but is your personal income which you are spending. If you put an amount in the personal field it is deducted off the expense total on all personal removed reports. This will give you a true business expense total. Eg. you can only claim 60% of your vehicles petrol so 40% is personal. If this facility is not required then just leave all personal fields blank.

Categories Your transactions can be split into as many as 99 categories and named to suit your personal requirements [e.g. Wages, insurance etc.] There is provision for 69 expense categories and 30 income categories. Categories are also grouped into 5 group names SALES, GENERAL, MISCELLANEOUS, CAPITAL, TAXES. Note: PERSONAL is not one of the groups but what ever you enter into the Personal amount box will be put under personal on reports. The data is entered into monthly files and each month is in turn saved into a financial year . Each month the data can be printed onto a spreadsheet and filed to give to your accountant for taxation purposes.

B.A.S or G.S.T. codes Are used to fill out you GSTax form and are the same codes as on the form. Each Category can have up to 5 code if need be.

The above shows the Main Menu display for Bizz Wizz Book Keeper.
The small buttons centre bottom will load the relating sections of Bizz Wizz main menu : Diary, Phone Book, Invoice Book, Price Book, Order Book, Point of Sale, Purchase Creditors, Letter Plus, Business Name, Backup, Calculator,.

The Main Menu display, shows the Month File you are working on and the current date. The OPTIONS menu on the Left has a list of five buttons:

Add New Transaction
Setup
Bank Reports
G.S.T / B.A.S
Exit

SELECTING THE MONTH FILE ( this is the file you wish to work within.)
By clicking the Arrows buttons below the Book Keeping picture you can alter the month file you wish to work on. You may go up or down in months or years by clicking on the appropriate buttons. When you wish to revert to the current Month File, click on the centre of the Date, it will automatically revert to the current date.

On the right, LIST RECORDS menu

1. List All Month [INC take EXP]. (This list is the only one that takes expenses away from income in the totals at the bottom of the list, which is used to calculate the sum of income versus expenses). For Every transaction will be listed for that month.

2. List Month by Category. You may select an individual income or expense category to list as well as All categories , All Income and All Expenses .
Step 1 - Select the category by highlighting and pressing OK, or Press one of the buttons on the right side of the category list.

This will list all entries for that particular category or categories for the month.
Note : The same editing functions are available except for [ spread button ] is replaced by a [graph button]. The facility for graphing the category information for the current year. See graph facility for more information.

3. List Month Expenses - lists all expense transactions for the month.

4. List Month Income - lists all income transactions for the month.

5. Month Totals - This option will list totals for all categories for the month file's financial year.

6. Year Totals - This option will list totals for all categories for the financial year.

7. Find Month Data- will search transactions for one category with selected data.
Step 1 - Select the category needed. Press OK.
Step 2 - Then you will need to type the information you wish to find in the Find Input Box. Enter the information you are searching for. However, leave the find box blank if you wish to see all transactions.

8. Find Year Data- This function will find transactions for the year and list them. You may choose from Income or Expense categories.
Step 1 - Select the category needed. Press OK. OR To see all categories select the [All Button]
Step 2 - Then you will need to type the information you wish to find in the Find Input Box. All transactions for that category with the search data will list for the whole year.
NOTE: leave search data box blank to see all for category.

9. Days Income - will allow you to see all income for one day of
the month. Type in the day you wish to search for ( between 1 -31)
and all income transactions for that day will list.

0. Printer Setup - Let you set up the windows printer.

Bank Reports

By clicking button Bank Reports in the Main Menu, a window named "Which Bank" will appear.

On the Left : you must select the bank you wish to see and work on.

On the Right : This option will display Lists and or Totals for one of the nine bank accounts selected.

Reconcile Lock: This Option will lock the Bank selected so the reconciled total can not be changed.

To view reports for a selected Bank account, highlight the Bank in the list.

1 - All Income - this will list all income transactions for this bank account. The functions at the bottom of the screen are the same as those explained in List Month function . However, the Reconcile button in this screen will reconcile any highlighted transaction to the bank statement. This can also be done by just pressing [ENTER] or by double-clicking on the record. The reconciled bank balance can also be seen on the screen as (Bank).

All Expenses - will list all expenses for the nominated bank account.

Income Reconciled - this will display all income that has been reconciled in this bank account for the month.

Expenses Reconciled - as above - but for expenses.

Income Unreconciled - will list all transactions for a bank account which have not been reconciled.

Expenses Unreconciled - will list all expense transactions for the month which have not been reconciled.

Deposits - When pressed this will list all your deposits and enable you to print a deposit slip. The deposit list is saved after printing but it is advisable to print the report 2 times so you have a copy.

All Unreconciled - Will list unreconciled transactions for both Income and Expenses.

All reconciled - Will list reconciled transactions for both Income and Expenses.

Find Data in Month - Will Find in the month.

Find Data in Year - Will Find in the year.

Exit - will take you back to the main menu.

As you can see all of the list Buttons list only for the bank Highlighted.

Totals - this option will list month and year transaction totals for this bank account. By selecting this option, the window will display a summary of unreconciled and reconciled income and expense totals for the Month (top section), and for the year (lower section). The tax year also allows you to insert a year start balance figure. The Change Start Bal Button will pop up a window enabling you to type in the Starting balance amount. It also provides a full bank balance. In selecting the Print Button the totals will print to paper.
Note : The totals in the Lower part are for the year to date and will pick up the years totals no matter which month is loaded.

Exit - will take you back to the main menu.